In preparation for your event, there can be a significant amount of logistics and coordination between you and your speakers/presenters/chairs. X-CD has a range of Speaker Management tools available to help you sort everything out.
Setting up Tasks
There are several types of tasks that can be created.
Submission Steps
Submission steps are additional tasks created specifically for submitters. They can be specific to the submission, such as a supplementary file upload, an attestation, or some other type of form. Or they could be something you need once per conference from presenters, such as an updated bio/headshot, or disclosures. All of this can be set up under Submission Steps in your abstract module.
Multi-RSVP
At various stages of the process, your speakers or chairs may need to confirm or acknowledge something. Some examples:
- A Primary Contact or Presenter for each submission needs to acknowledge their submission's status.
- All presenters and chairs need to acknowledge their roles in a session.
Multi-RSVP gives you the opportunity to build these acknowledgements as tasks to be completed.
Completing Tasks
Depending on the task type, there can be several ways for users to complete tasks. Some steps, like RSVPs or Chair Disclosures, have a dedicated portal. Others can be completed through the submission modules. WIth few exceptions, all of these tasks can also be completed in the Speaker Portal.
Speaker Portal
Managing Participants
View All Participants
You can view all participants, search, and filter by roles, on the All Participants page.
Participant Custom Fields
If you need to collect information for some participants, such as flights and hotels for invited speakers, set up a participant custom fields form.
Task Management
If you want to look at task completion across the conference, task management gives you that birds eye view with tools for filtering by task type and roles, and the ability to send emails to participants with incomplete tasks.
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