Visa Letter for Presenters

You may configure as part of your submission form, a Visa or Invitation letter for the presenter.

Create the Visa / Conference Letter

1. Click Dashboard
   
2. Click Speaker Module
   
3. Click the Settings button
4. Click Advanced in the horizontal menu
   
5. Select Conference Letters
   
6. Set Display Letter to Yes
   
7. Select the Page Orientation for the letter
   
8. If you have a background image of the letter, you may upload an image
   
9. In Letter Text field, populate the content of the letter
   Hint: Use Table layout to format your letter content
10. Click Add/Update Letter button to save

Edit a submission Visa / Conference Letter

1. Click Dashboard
   
2. Click Speaker Module
   
3. Click the Settings button
4. Click Advanced in the horizontal menu
   
5. Select Conference Letters
   
6. Apply changes to the settings and/or Letter content
7. Click Add/Update Letter button to save

How to Preview a submission Visa Letter

1. Click Dashboard
   
2. Click Speaker Module
   
3. Click the Settings button
4. Click Advanced in the horizontal menu
   
5. Select Conference Letters
   
6. Click the Preview Visa Letter button

How to email the Visa Letter to Presenters or Others

1. Click Dashboard
   
2. Click Speaker Module
   
3. Click the Reports button
   
4. Click the appropriate tab e.g. Presenters
   
5. Click Go beside the criteria of recipients you want to email e.g. Submission Review Status
   
6. Select the criteria of recipients
   
7. Click the Send Email button
   
8. Locate in the list of [hotkeys] for the Visa letter hotkey. If no Visa letter hotkey appears, it means the hotkey is not available and select a different report.
   
   
9. Include the Visa letter hotkey in the body of the email message.
   The Visa letter hotkey will dynamically generate a link to the specific recipient using the Visa letter template. The user will click the link in the email they receive to download the a PDF of the visa letter.
10. Send the email.

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