In the Speaker Portal, you may need to communicate session-related information to users—without showing the same details to everyone. For example, chairs may need visibility into all presentations and presenters within their session, including email addresses for outreach, while presenters should typically see only their own presentations. In other cases, internal roles such as Session Supervisors may require access to a broader set of information.

The key is determining who should see what, based on their role. Schedule Display Rules give you control over whether the schedule feature is available in your portal and precisely which information is shown to each type of user.

All available information that can be displayed to users is organized into grids. Each row represents a specific piece of information, and each column represents a role or group of roles.

For example (see image below), in the General grid—which controls high-level visibility rules for session information—you will see a checkmark in the Show Chair Emails row under the All Chairs column. This indicates that all users with a chair role are permitted to view chair email addresses in the portal.

If these default groups do not provide the level of control you need, you can customize them. Columns can be edited or relabeled, roles can be added or removed, and entire columns can be deleted.

For example, if you want to define visibility rules specifically for Session Supervisors (a subset of chairs), you can either modify an existing role group or click New Role Group. You can then rename the group and select the roles it should apply to.