How to Assign Reviewers?

How to Assign Reviewers?

When assigning reviewers manually, reviewers may need to be added to the system FIRST, if the reviewers do not have a profile in the contacts module.

Reviewers will not be notified that they have been assigned to review submissions until you email them.

NOTE: When assigning, the list of available submissions does not include those that are: DRAFT, INCOMPLETE or WITHDRAWN.


Open the Review Module

  1. Click Dashboard
  2. Select Speaker Module
  3. Click Review button
    1. If using the Paper review, click Review Papers in the left menu.
    2. If you are on the multi-review module, select from the Select Review Module dropdown list, the review module you wish to open

There are 2 ways to manually assign a reviewer:
    Assign by Contact = allows you to assign multiple submissions to a single reviewer.

OR
    Assign by Submission = allows you to assign multiple reviewers to a single submission.

Assign by Contact

  1. Click Reviewers in the horizontal menu
  2. Select Assign by Contact
  3. Skip to Step 4, if you created a Reviewer Pool, Click the Show All Contacts button
  4. In the Search field, located to the right of the screen above the list, enter the first few letters of the first or last name of the reviewer.
  5. Once you find the reviewer’s name in the list, click on the Row it appears on.
  6. If applicable, sub-filter the list of submissions by selecting a Track
    • You may also use the Assign to All, then select a number of tracks to be assigned the one individual
      • NOTE: This will not individually manage the reviewer to submission assignments, but will give the individual access to view and review all submissions (current and any added submissions after this point in time) in the track(s) you have granted them access to. CAUTION: Typically, assigned reviewers should only complete review forms AFTER the submission site has been closed to new submissions and edits. If you use the Assign to All and leave the site open to edits, then it is entirely possible for the reviewers to review different versions of an edited submission.

7. Locate the submission to assign the review and click the first + icon to assign

HINT: Use the Search Field to quickly find a submission by entering the submission #.

8. For each reviewer, repeat steps 1 to 8.

OR

Assign by Submission

  1. Click Reviewers in the horizontal menu
  2. Select Assign by Submission
  3. Display submissions by one of the following:
    1. Setting the Select Track Filter, click select a track and choose a track
    2. Setting Select Value for a field value from the submission form, click Select Value, choose a value
    3. Select Submission - provides a dropdown scrollable list of all submission IDs
    4. Click the Show All button to display all submissions, then use the Search field to directly enter a submission ID #
  4. When you have located the submission to assign reviewers, click on the submission
  5. From the list of reviewers, click the + icon for each reviewer to be assigned
    HINT: Use the Search field, and enter the first few characters of a last name to search for matching names

Finding unassigned Submissions

  1. Click Reviewers in the horizontal menu
  2. Select Assign by Submission
  3. Click on the Assigned column and sort in ascending order. This will sort the grid and show unassigned submissions at the top of the grid.


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