How to Send Email Notifications for Final Status (1st Time)?

TIP: Review your draft Email Message(s) PRIOR to this step.

How to PREVIEW the email message? - click HERE

When you are ready to send the email:

1. From the Admin Dashboard, select your Speaker Module
2. Click Review button
   
1. If using the Paper review, click Review Papers in the left side menu.
   
2. If using the multi-review module, select from the Select Review Module dropdown list, the review module you wish to open
3. Click Final Status located in the horizontal menu
4. To Preview the email first, click Preview Status
   • Click See Email link beside an abstract final status to preview
   • Note: any [hotkey] items that have been embedded in the preview email will be inserted
5. Once you are ready to send, click Final Status located in the horizontal menu, select Send Notifications
6. You may filter the submissions as needed.
7. Scroll to the bottom to Send Email or Schedule Email

How to resend Final Status emails?

There are a few different ways to resend Final Status emails:

• to a specific individual
• to everyone using Reset Notifications
• to a filtered group based on Final Status value

NOTE: Ensure you are in the proper Review module - if using the Paper Review module, follow the same steps but within the Review Paper Module.

To resend to an individual

1. Click Dashboard
2. Click Speaker Module
3. Click Manage button
4. Use any one of the submenu items that best matches how to find the submission e.g. Author
5. Once you have located the submission, click the row it appears on
6. Click Review in horizontal menu
7. Select Submission Review
8. Click Send Final Status Email button

Use Reset Notifications

1. Click Dashboard
2. Click Speaker Module
3. Click Review button
   
1. If using the Paper review, click Review Papers in the left side menu.
   
2. If using the multi-review module, select from the Select Review Module dropdown list, the review module you wish to open
4. Click Final Status in horizontal menu
5. Select Send Notifications
6. You may filter by a Category
7. Click Run Reset

Use Email/Download filtered by a Final Status value

1. Click Dashboard
2. Click Speaker Module
3. Click Reports button
4. Click Go beside Primary Contact > Submission Review Status
5. Select A Review Status
6. Click Advance
7. Click Send Email
8. Compose the email message, remember to include in the message the Final Status value you have filtered on by typing it in the message body or in the subject.
9. Click Preview Email
10. Click Send Now OR click the Calendar icon and pick a date and time, then click Schedule Email