Manage Submissions
How to Manually Upload a File to a Submission
In some cases, the end user may have trouble uploading a file/files to their submission. If this is the case, obtain the file from the end user and upload it for the user through the admin screen. Click Dashboard Click Speakers Module ...
Filtering Submissions
How to Filter Submissions and download or Email? In the Manage Submissions screen, use the Filtering option to use custom search criteria to find submissions, to easily send out an email or download information. Click Dashboard Click Speaker module ...
How to set display preferences in the Manage Submissions screen?
Click Dashboard Click Speaker module Click Manage button To set how may rows are shown on the screen by setting the 'Show X Entries' setting Click the number drop down list, to set the default number of rows to display e.g. Show '50' Entries will ...
How to Delete a Submission?
Click Dashboard Click Speakers Module Click Manage button Search for the applicable Submission, then click the Manage button for the Submission to open it Click Delete in the horizontal menu Click Confirm Delete button Deleted Submissions are not ...
How to Find the Total Number of Submitted count?
Click Dashboard Click Speakers Module On the Submission Overview Screen, you will see a dynamic breakdown of the Submission numbers in the Quick Glance section. The numbers are real-time and are dynamically updated. Submissions = Total number of ...
How to batch edit a submission field e.g. Abstract Title?
NOTE: Please use this feature with CAUTION. You will be downloading data, and reuploading and overwriting existing content. There is a limited number of fields that may be batch edited and only 1 field may be selected. This does not support multiple ...
How to remove an attachment from a submission?
Click Dashboard Click Speakers Module Click Manage button Click on the Manage button for the Submission in the Grid TIP: Quick search by entering the Submission ID in the Search field above the grid Click Files in the horizontal menu Click ...
How to add / remove author(s) on a submission?
Click Dashboard Click your Speakers Module Click Manage button Click on the Submission to edit from Grid TIP: Quick search by entering the Submission ID in the Search field above the grid Click Authors in horizontal menu Click Add New Authors button ...
Can I move a submission from one module to another?
A submission can be copied and pasted into a different module but it cannot be moved in the sense of dragging and dropping or having an option to select to move it. The submission either needs to be resubmitted by the attending speaker or it can be ...
Is it possible to designate a second Presenter?
The system does not currently have the ability to identify more that one presenter in the Author screen for a submission. We suggest the person be added as a co-author on the submission and then that person will be 'linked' to that presentation. See ...
How to view submissions with a specific submission field value?
Click Dashboard Click your Speakers Module Click the < symbol next to Manage Submissions in left side menu This will open a sub-menu of ways to filter the list of submission to view Select By Values for a drop down list of submission fields to filter ...
How to reinstate a withdrawn submission?
Click Dashboard Click Speakers Module Click Withdrawn button Select the Submission in the Grid Click Withdraw in horizontal menu Click 'Check to reinstate' check box so it is checked Add Comments for reinstatement in the comments box Click Update ...
How to test a submission form?
Note: If you attempt to test using an account that has admin access, then the rules on the form will not apply and will allow the admin to bypass the rule checking such as mandatory fields so this will not provide a true test simulation of what an ...
Where to find the URL for my Submission site?
Click Dashboard Click Speakers Module In the Submission Overview Screen, locate under the Screen title, Front-End Landing Page URL This is the URL your end users would use to login to the Submission site and/or you may use to test your Abstract ...
How to manually Add a Submission?
Click Dashboard Click your Speakers Module Click + Add Submissions in the left side menu In Author/Presenter field, enter the first few characters of the lastname This will return existing matches in the system If the person is listed, click on the ...
How to mark a Submission as invited?
You may edit a submission and change it to an Invited Submission. You may want to do this if you want to close your submission site and only have it accessible to Invited Only (In the Submission Settings, Open Invited Only field must be set to Yes) ...
How to Change the Presenter on a Submission?
Click Dashboard Click your Speaker Module In the Quick Find search (located in left side menu), enter the Submission ID # Click Authors in horizontal menu Click the Make Presenter button beside the listed author If the name that you want does not ...
What is the difference between a track and session?
A "Track Field" is a special defined field on the submission form. We use the term track as we have found it is the most popular term in the conference industry. Your conference might refer this idea as a "Topic" or "Category" or even "Session". It ...
How to Delete or Withdraw A Submission?
Withdraw: Withdrawing a submission will leave it in your conference system, but it will be marked as withdrawn. If the submission is scheduled in the program, it will remain scheduled unless you unschedule it from the program. Delete: This will ...
How does a student create a submission for their Professor?
When someone creates a speaker proposal record, immediately following the creation the logged in user is the primary contact AND the presenter for the submission. This is because at this point there is no other contact except the submitter who is ...
How to Change the Primary Contact for a Submission?
Click Dashboard Click your Speaker Module In the Quick Find search (located in left side menu), enter the Submission ID # Click Authors in horizontal menu Click Change Primary Contact for this Submission button In the search field, enter the first ...
How to Edit a Submission as an Admin?
This gives you the backend tools to edit the submission from the front-end (form) view. Any changes you make will be tracked and stored in the individual abstract Notes (also on the direct action menu). Click Dashboard Click your Speakers Module ...
How to quickly find a submission?
There are several ways to quickly find, browse and organize your submissions. You may change the display of your submissions by clicking on the headers of the grid to sort the list by: ID, Title. Firstname, Lastname, or Organization. Click Dashboard ...