Ways to add an invited speaker presentation to the program

Ways to add an invited speaker presentation to the program

There are 2 different ways to add an invited speaker presentation to the program:
  • Create it as a new submission - this will create an account for the presenter who may go into the system and add/edit their talk details and load a bio and/or image if you wish to have them do that or you as the admin may upload the information on their behalf
  • Add as a non-submitted item - this will create the item in the program and no interaction between the system or presenter is required
Create as a New Submitted Item
  1. Click Dashboard
  2. Click Speaker Module
  3. Click Program button
  4. Click Sessions in horizontal menu
  5. Select Manage Sessions
  6. Locate the Session and Click Manage button
  7. Click + Create New Submitted Item button
  8. In the Existing Contact field, enter the first few letters of the last name to see if the individual already has an account in the system
    • If an account exists, select the individual
    • If the person is not listed, you will need to complete the Add Contact fields located on the right side of the screen
  9. Enter a Title
  10. Set Mark as Invited to Checked, if you wish to flag the submission as invited
  11. Click Create Item button

Add as a Non-Submitted Item

  1. Click Dashboard
  2. Click Speaker Module
  3. Click Program button
  4. Click Sessions in horizontal menu
  5. Select Manage Sessions
  6. Locate the Session and Click Manage button
  7. Click Add Non-Submitted Items button
  8. Enter an Item Name i.e. the presentation title and the Speaker Name
  9. Enter an Item Duration (in minutes) e.g. 30
  10. Click Update Item button
  11. Click Order button
  12. In the Order Items screen, click and drag the newly added presentation to the proper sequential position where the talk will occur.

    • Related Articles

    • How to Import Presentation / Program IDs

      NOTE: The Presentation / Program ID is not the same as the Submission ID. The Submission ID will stay intact and the Program ID will be assigned to the submission and may be displayed in the program. In the Manage Session Screen, the Program ID is ...

    • Beginner's Guide: Build A Program

      Add Rooms - View FAQ Define Session Types - View FAQ If applicable, Add Program Tracks - View FAQ Create each Session - View FAQ Do you have single abstracts that you want to turn into a Session? Use the Session Wizard - View FAQ Schedule a Session ...

    • How to Import Sessions into the Program

      NOTE: Do not run the import sessions multiple times with the same data; otherwise, it will create duplicates. Do not import sessions that already exist as this import will not update sessions. Only use to import NEW sessions. If you have more than ...

    • Recording Instructions for Speaker Self-Recording

      General Tips Use Google Chrome to record your presentation. Using Google Chrome will allow you to STOP the presentation using their floating screen display control. Make sure that you give the webpage access to your microphone (and camera if you want ...

    • How to add a program or session reference number to a submission

      Some clients prefer to assign a submission a program/session reference number instead of using the submission abstract number. You may do this by populating the Program ID column in the Manage Session Overview screen. For example, if you have a ...