Using Track Chair to Manage the Program

Using Track Chair to Manage the Program

Instructions

  1. Track Chairs will login to the Track Chair site
  2. Track Chairs will select a Track
    • Track Chairs will only see the tracks which they have been granted access to.
  3. Click Manage Program in the left side menu
  4. If access to create Sessions has been enabled, click the Create Session button, enter applicable information and click Create session
  5. If Sessions have been pre-created, corresponding Sessions for the selected Track will appear, click Manage button
  6. If there are no submissions in the session, click Add Paper
    • A list of submissions under that selected track will appear that can be added to the session
    • Use the Filter drop down list to filter on specific submission fields or status
  7. Click the Checkbox beside each submission to be added
  8. Click Order Submissions in the horizontal menu
  9. Drag and drop the submissions into the desired order
  10. Click Session Overview to see the all of the submissions and the order of the sessions
  11. To go to another track, in the blue box in the upper left corner, select another track and repeat steps 3 to 9

How to Schedule Submission in the Program?

  1. Log in to the Track Chair Module
  2. Select the Track to view
  3. In the left side menu, click Manage Program
  4. In the Change Session drop down filter, select the applicable session and click Go button
  5. Click Add Submissions
  6. From the list of abstracts, click the check box so it is checked for all abstracts to be added to the session
  7. Click Add to Session button

How to Assign an Individual Submission to a Session?

  1. Log in to the Track Chair Module
  2. Select the Track to view
  3. From the list of abstracts, click on the icon on the right of the Session text listed under an abstract
  4. Select a Session from the dropdown list
  5. Click Save

How to Re-order Submission in the Program Schedule?

  1. Log in to the Track Chair Module
  2. Select the Track to view
  3. In the left side menu, click Manage Program
  4. In the Change Session drop down filter, select the applicable session and click Go button
  5. Click Order Submissions
  6. Drag and drop the submissions into the desired order

How to Remove a Submission from a Program Session

  1. Log in to the Track Chair Module
  2. Select the Track to view (The Track Chair will only see tracks which they have been granted access to.)
  3. Click Manage Program in the left side menu
  4. The corresponding Session for the selected Track will appear, click Manage button
  5. Click the Change button
  6. Select Unassign from Session
  7. Click Save Changes

NOTE: The 'Add Session Chairs' MUST be enabled in the Track Chair Setting by an administrator to use any of the Add/Remove Session Chair functionality.

How to Add Session Chairs or Moderators

  1. Log in to the Track Chair Module
  2. Select the Track to view (The Track Chair will only see tracks which they have been granted access to.)
  3. Click Session Chairs in the left side menu
  4. Click Add Session Chair button
  5. Enter the first few letters of a Lastname under Find Existing Contact
    • If a match is found, click on the name that appears, click Select Contact button
    • If no match is found, use the right hand side fields to add a New Contact, click Add Contact button
  6. Under Chair Type, select the desired role
  7. A list of possible sessions will appear, click the check box to assign the person the designated role
  8. If you wish to send the person an email, you may draft a message, if no email is desired, do not enter any content in the compose screen, click Assign Session Chair button

How to Remove Session Chairs or Moderators

  1. Log in to the Track Chair Module
  2. Select the Track to view (The Track Chair will only see tracks which they have been granted access to.)
  3. Click Session Chairs in the left side menu
  4. Click the Remove button beside the person to be removed