Submission System Settings

Submission System Settings

How to Open or Close my Submission System?

This will open and close access for all submissions. Users will not be able to login.

  1. Click Dashboard
  2. Click Speakers Module
  3. In the System Status box, Click the Open/Closed toggle for Submission System

 If you wish to set a set date and time to close the submission site

  1. Click Dashboard
  2. Click Speaker Module
  3. Click Settings button
  4. Set the Deadline by clicking the calendar icon and selecting a date and time
  5. Scroll Down and click Update button to save

How to Open or Close my System to New Submissions?

This will open and close access for new submissions only.

NOTE: Updates to existing submissions will still be allowed unless you close that separately. (i.e. If Edit Submissions is Open, and New Submission is closed, this will keep the system open to edits but not allow new submissions)

  1. Click Dashboard
  2. Click your Speakers Module
  3. In the System Status box, Click the Open/Closed toggle for New Submissions


How to Open or Close my System to Submission Edits/Updates?

This will open or close access to continue to allow updates to submissions. This will change the submission system from 'write access' to 'read-access'

  1. Click Dashboard
  2. Click Speakers Module
  3. In the System Status box, Click the Open/Closed toggle for Edit Submissions


How to set up a submission site as View only?

To allow view only access to your submission site. This means all primary submitters and co-authors would be able to login and only view the abstracts. They will not be able to edit nor create new submissions.

  1. Click Dashboard
  2. Click your Speakers Module
  3. In the System Status box,
    1. Click the Open toggle for Submission System
    2. Click the Closed toggle for New Submissions
    3. Click the Closed toggle for Edit Submissions


How to Display/Hide Withdrawn Submissions?




    • Related Articles

    • How to configure the Review Site Settings?

      Click Dashboard Click Speakers Module Click Review button (If using the Paper Review module, select Review Papers in left side menu) Click Settings in horizontal menu You may configure:  (HINT: click on the  ?  beside the field name to learn more ...
    • How to Open / Close the Forms Module Application Review site?

      Click Dashboard Click Forms Click on the name of the Form Click Review Submissions in left-side menu Click Settings in the horizontal menu Set the Review Site Open/Close field YES = open NO = closed Scroll down, click Update Settings button to save ...
    • How to Create and Edit Submission Steps

      Submission Steps define a flow or series of steps that take place before, during and after a submission is made. These steps are defined to occur Once per Conference (completed only once) or Once per Submission (linked to a submission). If the step ...
    • How to Open / Close my Review Site?

      Submission Review Site: If the site is Closed, reviewers will not be able to access anything. You may open your review site at any point in time, but common practice is to open the review site once you have closed your submission site. Submission ...
    • Beginner's Guide: Preparing your Submission Site

      The purpose of this article is to provide a series of steps in the process of preparing a submission site. This article is useful for beginners, but also to those who may need a refresher. Each of the below steps correspond to one or more detailed ...