Office Hours Template Email

Dear Poster Presenters,

The ___________Annual Meeting is here and we hope you are excited to present!

Your poster has been assigned to the poster session ‘[SessionName]’ on [SessionDate] at [SessionTime] EST. Please be online and available to interact with participants during this time.

Please be “at” your poster during this time, by locating your poster through the schedule or search bar. There is an option to join your Office Hours, and have your camera on and video chat with attendees, however, this is up to you and not required. Please at least be online and ready to answer questions on the poster discussion board in real-time.

To join your Office Hours, located the blue box with the orange Join button. It will be located below your poster.

If you do decide to participate in your Office Hours video chat, please review the below tips in advance of your presentation.

• Give access to your browser for the website to access your camera and microphone.

• Use an up-to-date version of Chrome (recommended), Firefox, or Safari. The application will not work on Internet Explorer or Microsoft Edge.

• Ensure you do not have any corporate blocks, firewalls, or VPN on your computer.

• Ensure the settings in the video chat application are using your correct microphone and webcam.

• If you follow all these steps, and you still cannot connect, it is a hardware issue, and we suggest trying another desktop or laptop computer.

If you are having technical difficulties joining your Office Hours – please refer to the troubleshooting document

 

Best regards,

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