How to Configure the General Settings of your Virtual Conference

How to Configure the General Settings of your Virtual Conference

  1. Click Dashboard
  2. For the conference, click Event App link located under the Event Name
  3. Under the Get Ready section, click Module Settings
    • Note: this will open the main section to configure the event virtual conference
  4. App Title
    • Enter the name of your conference
    • This will appear in the Browser tab and also at the top of the entire virtual conference site.
  5. Content Available Date
    • Ask your Project Manager to set your Content Available Date
  6. Lobby Main Notification Area
    1. Display Rotator Text - hide of display the top coloured rotator in the centre column. You can also determine the size - large or small
    2. Rotator Text - Panel 1 Text = enter text
      1. This is the header information in the first panel located in the middle of the lobby screen. This text will alternately scroll with the Rotator Text - Panel 2 Text field.
    3. Rotator Text - Panel 2 Text = enter text
      1. This also appears as header information in the first panel located in the middle of the lobby screen. This text will alternately scroll with the Rotator Text - Panel 1 Text field.
    4. Main Notification Title = enter text
      1. This content title appears under the header in the middle of the lobby screen.
    5. Main Notification Text = enter text
      1. This content text appears under the content title in the middle of the lobby screen.
  1. Highlight Video (YouTube) = enter YouTube or Vimeo url
    • This video will appear in a video player under the content text located in the middle of the lobby screen.
  2. Upcoming Session Widget
    • Display = Show a dynamic list of upcoming sessions
  3. Twitter Feed
    • Display = Show Twitter Feed in the left-side of the lobby screen under the Attendee badge
    • NOTE: you must also set the Twitter Query field for this to work.
  4. Twitter Query
    • Enter HASHTAG values separated by spaces or Twitter Handle
      • e.g. #Conference2021
      • e.g. @Handle
  5. Conference Timezone
    • Select from dropdown list, the primary time zone your program timings are set in. When attendees view the program times, the timings will be converted and displayed according to the current time zone of the attendee
    • e.g if primary time zone of the program is set as Eastern time, an attendee in the pacific time zone will see a 9am session appear as 6am when they view the program on their computer.
  6. Site Privacy Policy
    • This text appears at the bottom of the Lobby the first time an attendee accesses the virtual conference site. Once the end user clicks the button, this text will not display again.
    • Text = You may edit the default text provided
    • Accept Button = You may edit the default text of this button
  7. Login Options
    1. Provide attendees with a generic login URL
    2. Once there, they will enter their email that they registered with and the system will send them their login link
    • To set up: 
  8. Click Save Settings button to save changes.
Some settings have moved into other menus, so if you have used our site for over a year now, we have moved some of the settings into more specific menus, and also created many new admin settings. 

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