How to configure or update Emails in the Forms module

How to configure or update Emails in the Forms module

In the Forms modules, there are several admin email notifications that can be set up as well as the submission confirmation email to the submitter.
An email may be configured to send on 1. submission, 2. when all items have been completed 3. when a submission has been updated. Each of these notifications are set up independently of each other.

Where to access the Email setting in the Forms Module?

  1. Click Dashboard
  2. Click Forms tab
  3. Click the applicable form under the Form Title list to open it
  4. Click Settings button
  5. Scroll down and locate the Emails section, click the arrow beside the Emails heading to expand the section
  6. Refer to the below sections to configure each different email.

Email when a Form is Submitted

This admin email notification is useful to enable when all of the form content is required at the time of submission or as a notification to notify the admin when a form has been submitted.
  1. Set Send email to Submitter = Yes to enable
  2. Draft email message for the submitter in Email to Applicant
  3. Email Admin Contac(s) on submission = enter additional email addresses that will receive a notification when a form is submitted
  4. Email Admin on submission = Yes to enable an email the form's main contact email (This email address was populated in the settings located higher up in the settings screen when the form was created.)
  5. Email Content Admin on Submission is the email message content the admin receives.
  6. Click Update Form button to save your changes



Email Admin when Form is Completed

This admin email notification is useful to use when you have a secondary set of fields on the application form that requires a reference or endorser to submit or respond to questions on the application form or if the applicant is allowed to save their form and return to upload additional supporting documentation (i.e. when the Require to be complete attribute is used on a field)
  1. Set Email Admin When submission is Complete = Yes to enable
  2. Draft email message for the Admin in Email Content Admin on Complete
    The form's main contact email is the email address that will receive the email. (This email address was populated in the settings located higher up in the settings screen when the form was created.)
  3. Click Update Form to save changes.

Email Admin when a Form is Updated

This admin email notification is useful if admins want to be informed when forms updated.
  1. Set Email Admin When submission is Updated = Yes to enable
  2. Draft email message for the Admin in Email Content Admin on Update
    The form's main contact email is the email address that will receive the email. (This email address was populated in the settings located higher up in the settings screen when the form was created.)
  3. Click Update Form to save changes.

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