Beginner's Guide: Preparing your Exhibitor Registration Form
The purpose of this article is to provide a series of steps in the process of preparing your Exhibitor registration site. This article is useful for beginners, but also to those who may need a refresher.
Each of the below steps correspond to one or more detailed articles within the Exhibitor Module itself.
TIP: Print this list off and check off the items as you follow the steps.
- Gather the information for your Exhibitor Registration Form
- How many different registration types and rates do you have?
- Are there variable rates such as Early Bird, Standard and Late and if so, what are the cutoff dates?
- Which fields are required that every exhibitor will need to select?
- Do you want to combine/separate registration items on to different menus/screen that have similar type options?
- e.g. Advertising Opportunities, Add-on purchases?
- Are there any conditional Display If type fields?
- Are there any maximum limits for how many times an item may be selected?
- Can an exhibitor purchase multiple quantities of the same item? e.g. you offer a break sponsorship and there are 6 breaks during the conference, an exhibitor could purchase 1 or more of the break sponsorships.
- Do any of the purchases come with 'free' or discounted attendee/exhibitor registrations to the event an dif so which items and how many complimentary and/or discounted badges?
- Will you be using the Interactive floor plan? If yes, we will require a floorplan image with mapped booths and numbers on it, along with the booth size, pricing and number of eligible complimentary registrations and/or other discounts and how long can a booth be reserved for without payment being submitted?
- Are exhibitors required to pay a deposit and if so how much?
- Is there an applicable tax rate and if so, what is the rate?
- To have your Exhibitor Registration Form implemented, contact your X-CD Account Manager or X-CD Support by submitting a support ticket and supply all of the information from Step 1, if you have a Sponsorship Opportunities brochure or Exhibitor Prospectus, include it with the information sent.
- If there are additional Exhibitor Registration Discount codes required, create the discounts - View FAQ
- Test your Exhibitor Registration Form - View FAQ
- Open your Exhibitor Registration Site - View FAQ
Related Articles
Building Your Exhibitor/Sponsor Booth
The labels may be unique to your conference. Not all features may be available for your booth. Video tutorial: Getting Started Log into your Company Profile Navigate to the Company Profile/Update Company/Update Virtual Booth/Update Exhibitor Profile ...Where to start? Atendee Registration Checklist
The purpose of this article is to provide a series of steps in the process of preparing your registration site. This article is useful for beginners, but also for those who may need a refresher. Each of the below steps corresponds to one or more ...How to Add a New Field to an Exhibitor Form?
Click Dashboard Click Exhibitor Module Click and expand Exhibitor Settings in the left-side menu Click Registration Setup Select Registration Fields Click + Add New Field button Select the Screen for the field to appear on Select if the item being ...How to edit an Exhibitor Registration?
Click Dashboard Click Exhibitor Module Click Manage Locate the Company Name and Click on the Row Click Registration in the horizontal menu Select Delete Items to remove an item from the registration Select Add Item if you want to change an existing ...How to Edit a Field on an Exhibitor Form?
Click Dashboard Click Exhibitor Module Click and expand Exhibitor Settings in the left-side menu Click Registration Setup Select Registration Fields Click the Edit button beside the field to be revised Apply your updates to the main field or field ...